Home Page

Data Protection

Privacy Notice - Data Protection Act 1998


Bitterne Manor Primary School is the Data Controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you and your child from your previous school and other agencies. We hold this personal data and use it to:

  • Support teaching and learning;
  • Monitor and report on progress;
  • Provide appropriate pastoral care, and
  • Assess how well our school is doing.


This information includes contact details, national curriculum assessment results, attendance information and personal characteristics such as ethnic group, special educational needs and any relevant medical information. 


We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.


We are required by law to pass some of your information to the Local Authority and the Department for Education (DfE).


If you want to see a copy of the information we hold and share about you then please contact Christine Rice, School Business Manager, in the school office. If you require more information, please contact the LA by using the details below.


Southampton City Council, Senior Legal Assistant (Information), Southampton City Council, Civic Centre, SO14 7LY.


If you would like to see Southampton City Council’s Notification details, as notified to the Information Commissioner, you can visit the Information Commissioner’s website and simply enter the council’s registration number Z4809838 in the appropriate box:


For independent advice about data protection, please contact the Information Commissioner;

By Post: 

Information Commissioner’s Office 

Wycliffe House 

Water Lane 



SK9 5AF 


By Phone: 0303 123 1113 (local rate) or 01625 545700 if you prefer to use a national rate number 

By Fax: 01625 524510


We operate the following policy on our website regarding the use of
photographs, to ensure the privacy and safety of pupils at the school:

1. Where pupils are named, only their first names are given;
2. Where a pupil is named, no photograph of that pupil is displayed;
3. Where a photograph is used which shows a pupil, no name is displayed.

By observing these points, the school ensures that visitors to the website cannot link images of pupils to names of pupils. When choosing photographs for the website, the school is mindful of the way pupils may appear in them, and will not include images which are in any way inappropriate, such as close-up portrait shots of individual pupils. The school follows a policy of seeking parents' permission before using images which show pupils on the website. No other private information about pupils is ever published on the website such as surnames or contact details.